PART-TIME (15-20 hours per week)
The Charles New York office is seeking an Accounts Receivable and Payable clerk to assist the finance, operations, and project management team with project invoicing and milestone analysis/review and approvals for invoicing as well as accounts payable review and approvals with team, and generation of Projects within Quickbooks, custom reports, PO’s and estimates where needed. You must be highly adept at learning on the fly, and have long-standing experience using digital software and online digital tools, easily incorporating and reviewing new and advantageous tools into our process and systems.
You must have a deep knowledge of bookkeeping and be comfortable working with our head-bookkeeper.
Alongside the skills listed below the ideal candidate should possess exceptional organizational skills and familiarity with a fast-paced, deadline oriented environment. Due to the nature of the work, the candidate must have meticulous attention to detail and able and eager to juggle multiple responsibilities. You will answer directly to the Director of Operations, CEO and CCO.
Obtains revenue and pays invoices by verifying and completing payable and receivable transactions, and interfaces with the Director of Operations across accounts, projects, milestones, changes in billing and scheduled check-in’s/updates to double-check if and when changes in invoicing will take place. Additionally on the A/P side understands the importance of planning and checking on upcoming expenses to generate purchase orders and then transition to bills once vendor bills are received. Is capable of generating custom non-posting reports to verify purchase orders in the overall status of the PnL.
Administrative Writing Skills, Organization, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information , Attention to Detail, Thoroughness, Reporting Research Results, Verbal Communication
Purchase Order experience is ideal.
Must understand Quickbooks, and Bill.com
Utilizes the Projects function within Quickbooks.
Utilizes the Estimate function within quickbooks and Progressive Invoicing.